Sozialversicherung Anmeldung

Where do I register my employees for social insurance?

If you employ staff, you must register them for social insurance when the employment relationship begins. The registration includes

• health insurance,
• nursing care insurance,
• pension insurance and
• unemployment insurance

Note: The statutory health insurance funds (collection agencies) collect the total social security contribution and forward the individual parts to the responsible agencies. In the case of marginal employment, the Minijob-Zentrale at the Deutsche Rentenversicherung Knappschaft-Bahn-See is the collecting agency.

You must register employees who are legally insured under health, long-term care or pension insurance or under employment promotion law. However, you must also register employees who are exempt from insurance due to marginal employment. These are short-term employees who work for you for a maximum of three months or 70 working days per year, as well as marginally paid employees.

Amended by the Qualification Opportunities Act of 18.12.2018

You will need the following information to register:

• Social insurance number (issued by the pension insurance institution); employees who do not yet have a social insurance number will automatically receive one from the health insurance fund when they register for social insurance for the first time
• Employee data, such as name and address
• Reason for registration
• Your company number
• Company number of the responsible collection agency / health insurance fund
• Information on contribution groups, type of activity and nationality
• Certificate for encrypted data transmission

none

You may only transmit the social security notifications and contribution statements of your employees to the data acceptance offices of the health insurance funds / collection agency by means of secure and encrypted data transmission using system-tested programs or automatically generated completion aids.

• within 6 weeks of taking up employment
• immediately, but at the latest upon commencement of employment for activities in certain economic sectors (construction industry, catering and accommodation industry, passenger transportation industry, forwarding, transport and related logistics industry, showmen's trade, forestry companies, building cleaning industry, companies involved in the construction and dismantling of trade fairs and exhibitions, meat industry, prostitution industry); this immediate notification is transmitted directly to the pension insurance data office (DSRV) and does not replace the registration within six weeks

An overview of the approved programs can be found on the website of the Informationstechnische Servicestelle der gesetzlichen Krankenversicherung (ITSG).

If you do not use payroll accounting software, sv.net offers the option of transmitting reports in encrypted form via the prescribed electronic channel.

You can find more details on this and further information on data exchange on the website of the ITSG or at Data exchange .

• Statutory health insurance fund with which the employee is insured
• Minijob center at the German pension insurance Knappschaft-Bahn-See for marginal employment relationships