Beschäftigte bei der Sozialversicherung anmelden

Viertes Buch Sozialgesetzbuch (SGB IV)

• §§ 28a bis 28r Meldepflicht des Arbeitgebers, Gesamtsozialversicherungsbeitrag

Datenerfassungs- und Datenübermittlungsverordnung (DEÜV)

If you employ staff, you must register them for social insurance when the employment relationship begins. The registration includes

• Health insurance,
• Nursing care insurance,
• Pension insurance and
• Unemployment insurance.

Note: The statutory health insurance funds (collection centres) collect the total social security contribution and forward the respective contributions to the responsible offices. You should therefore contact your employee's health insurance fund and register him or her there. In the case of marginal or short-term employment, the mini-job centre at the Deutsche Rentenversicherung Knappschaft-Bahn-See as the pension insurance provider is the collection agency.

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You employ workers.

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You may only transmit the social security notifications and contribution statements of your employees to the data collection centres of the health insurance funds by means of secure and encrypted data transmission using system-tested programmes or machine-generated completion aids.

Electronic data transmission can be carried out using a tested and approved payroll accounting programme or - if you do not use a system-tested payroll accounting programme - using an approved completion aid.

To register employees, you must provide the following information, among others:

• Insurance number issued by the pension insurance provider
  Note: Employees who do not yet have a social insurance number will automatically receive one from their health insurance provider when they register for social insurance for the first time.
• personal data of the employee, such as name and address
• Reason for registration (e.g. registration due to start of employment or periods of employment)
• Your company number
  You will receive this from the employment agency.
• Details of
  • Contribution groups
  • Type of activity
  • Nationality

Note: Please note that you deduct the employee's share of the social security contribution from the gross salary and pay it to the relevant collection centre together with your employer's share.

• for the notification of the start of an employment relationship:
  • within six weeks of taking up employment
  • immediately, but no later than the start of employment for persons you employ in the following economic sectors:
    • Construction
    • Catering and accommodation industry
    • Passenger transport industry
    • Freight forwarding, transport and related logistics industry
    • Show business
    • Forestry companies
    • Building cleaning industry
    • Companies involved in the construction and dismantling of trade fairs and exhibitions
    • Meat industry
    • Prostitution industry
    • in the guard and security industry
  • for the complete notification: within six weeks of taking up employment

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